![]() ![]() That's because, unlike Windows's index search, Everything does not search file content, making it easy to search file names only. ![]() I sometimes use this tool instead of the Windows index search tool when I know at least part of the file name I'm seeking. The Everything search tool: As mentioned in my August 2013 Technology Q&A item " Everything," I also use a free search utility from Voidtools ( ) called Everything, which enables me to search my computer files by name, type, size, date, and other properties. This way, my data are well backed up locally, off- site, and online.Ģ. This approach not only provides an extra backup, it also enables me to travel seamlessly from one office to the next without having to transfer data files each trip. I also use my annual folder approach to continuously sync the data files on my Atlanta computer to my satellite office computer on Jekyll Island, Ga., using GoToMyPC. This annual folder approach allows me to use an online backup service (Microsoft OneDrive in my case) to more easily back up my current- year data folder automatically (my older data files are manually archived off- site each year end). I tried this on my computer, and in about one-fifth of a second, the search tool returned a list of 1,406 files containing the phrase IRR, as pictured below. For example, if you are looking for a file that contains an IRR calculation, but you can't remember the file name or the year you created that file, you can simply search for the phrase IRR. Windows's index searching: As discussed in my February 2011 Technology Q&A item " Say Goodbye to Wimpy Searches," Windows includes the ability to search files almost instantly based on the file's name, path, and contents. For this reason, a better option might be to employ one or more of today's advanced index search tools - two of which are described below.ġ. ![]() However, while adopting a clever new file- naming convention might help you moving forward, it won't do anything to make your previous tens of thousands (or hundreds of thousands) of files easier to find. Finding a specific file on your computer can be a daunting task, so I understand your desire to address this problem. Can you recommend a file- naming strategy that would make files easier to find on my computer - not just for me, but for others in my office in case I get hit by a bus?Ī. ![]()
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